Work Package and Tasks plan
| Target type | Short-term project objectives | Indicator(s) | Expected output(s) | |
|---|---|---|---|---|
| 1 | Idea and concept development | A Good practices research will take place between M1 and M4, with the objective of identifying 6 practices for social entrepreneurship and integration of refugees. The collected good practices will deliver fundamental input for the creation of the concept, which will be validated through interviews | Identification of 6 good practices for social integration of refugees in a host country. Elaboration of a project concept within M6. Validation of concept thanks to the input of stakeholders of the target group |
1 Guidelines document 1 Research booklet over most relevant good practices at transnational level 1 Project idea - 1 Project concept, to be adapted to the needs outlined by the funding overview - Validation of concept through 10 interviews with stakeholders |
| 2 | Funding overview | The funding overview will take place between M5 and M8. The objective is to identify a minimum of 3 funding opportunities at local, regional and/or transnational level | Identification and mapping of all relevant funding opportunities |
- 1 Funding research results document - 1 Programme document, containing the funding objectives |
| 3 | Partnership enlargement | Considering the funding opportunities identified, partners will be asked to identify a number of 5 additional organizations, coming from 5 more Baltic programme countries, for taking part in elaborated proposalsl | 5 additional organizations from 5 countries to take part in proposal ( as full partners or associated partners) | 5 Pledges of association |
| 4 | Prepared application | A final application will be prepared within the 15 months of implementation. If the call will be opened in this period, the prepared application will be submitted and if the call opening will be beyond a person will be identified to submit, when the call will be opened. | Prepared application | Prepared application |
The project setup as a whole and the mix of activities
The SINTONIA implementation will be guaranteed through the implementation of three different WPs, to be managed within the 15 months of project implementation:
WP1 - Management, Financial and Quality Review (Project management and implementation, creation of guidelines, general coordination) - This WP contains all actions that will lead to a proper and timely implementation of the project action. IGITEGO will act as general coordinator, setting up guidelines and coordinating the administrative, quality and financial review of all project activities.
WP2 - Concept development and application preparation (Definition of good practices research, creation of concept, funding review and project writing) - This WP includes all actions that will set the basis for the development of the project concept and final application, starting from a review of the most interesting good practices, and arriving to the creation of a project concept (validated through interviews with target users), and final application.
WP3 - Impact and Dissemination (Partnership enlargement, final event) - This WP includes all actions aimed at enlarging the network of the involved organizations, presenting the results of the Seed Funding action and disseminating the collected good practices. Since the delivery of the application will not be a last step for this partnership, but the first action that we plan to conduct together in the next years, this WP will be fundamental, since it will set the basis for a wider impact and sustainability of our action
Roles and responsibilities among partners
Tasks are split in a way to allow a fair and balanced distribution among all partners, and active participation of all. By taking part in all project activities, partners will develop a sense of ownership towards the seed funding proposal that is essential to guarantee full exploitation and sustainability also beyond the project lifetime, setting the basis for future cooperation within the context of a new proposal.
Even when direct participation is not foreseen, partners will still participate in the decision- making process taking part in the 2 transnational meetings and monthly virtual meetings. The division of roles and responsibilities has taken into account the Partners’ areas of expertise, which is essential for the successful delivery of the project.
IGITEGO will coordinates the project, designing the project management guidelines, the financial guidelines, sharing partnership agreements and acting as the main referent for the realization of the activities. It will also participate in the realization of all other activities envisaged by the project, contributing to the quality, exploitation, the dissemination in Sweden.
- NCBJ will act as the main coordinator of the project application writing, providing particular attention to the collection of contribution by the other partners. It will also participate in the realization of all other activities envisaged by the project, contributing to the quality, exploitation, the dissemination in Poland.
- UDL will support the selection of good practices and will act as main coordinator for the action of partnership enlargement. Should it be possible, UDL will coordinate the organization of a project final event in Ukraine.
- KIU will provide support to NCBJ in the concept development phase and in the application writing. Moreover, the organization will perform a scientific review of the inputs collected in each partner country.
Work plan
|
Time frame or Work package |
Place/ Country |
Short description of main activities, events incl communication activities, project meetings etc. If you have recurring similar activities, please group them in your description if necessary. |
Participating partners and stakeholders. |
Respon sible partner |
|---|---|---|---|---|
|
M1 |
Sweden |
Project Meeting |
All partner organizations |
IGITEG O |
|
M1 |
Online |
Project management guidelines (administrative, financial and quality review guidelines) |
All partner organizations |
IGITEG O |
|
M1-M4 |
All countries |
Good practice collection: at M1/2, a template containing guidelines for the collection of 6 good practices will be shared by the responsible partner. The GP will focus on positive practices for the inclusion of refugees/migrants in a new country, through social entrepreneurship actions. A particular focus will be granted to gender representation |
UDL (vice- coordinator) |
IGITEG O |
|
M5 |
Poland |
Concept development workshop: partners will hold a transnational meeting andworkshop to discuss the input of the GP for the development of a general concept, to be later developed according to a template shared by NCBJ |
All partners |
NCBJ |
|
M5-M8 |
Online |
Partners will work for the creation of the project concept, with the objective of setting up the main ideas, priorities, methodologies. |
KIU (vice-coordinator) |
NCBJ |
|
M5-M8 |
Online |
IGITEGO and NCBJ will start the funding review action, with the objective of mapping and identifying the most relevant and interesting application prospects. The other partners will support through general feedback |
NCBJ (vice- coordinator) |
IGITEG O |
|
M6-M8 |
Online |
Concept validation - After having developed the general project concept, we will organize a set of interviews with a selection of representatives of our target group, with the objective of reviewing and validating the concept of the project, aligning it with the needs of the users. The results of the interviews will be used for reviewing the conceo |
NCBJ |
UDL |
|
M9 |
Online |
Application preparation guidelines - NCBJ organization will provide guidance and a structure to define the cooperation arrangements in the phase of application writing. |
KIU (vice-coordinator) |
NCBJ |
|
M9-15 |
Online |
Application preparation - NCBJ and KIU will cooperate, according to the guidelines, in the definition of the final application, to be submitted before the end of the Seed project. The other partners will support the review of the application and the integration of information |
KIU (vice-coordinator) |
NCBJ |
|
M9-15 |
Ukraine (if possible) |
Partnership enlargment - partner organizations will work together to identify 5 more organizations to take part in the finalapplication. Each new partner will sign a pledge |
NCBJ |
UDL |
|
M15 |
Ukraine (if possible) |
Final Event - The FE will have the objective of disseminating the results of our seed funding action, with the objective of proposing an overview of all collected practices and outlining the general concept, with the aim of finding additional financing from the public and private sector. Our hope is to be able to organize the event in Ukraine |
All partners and ext. stakeholders |
UDL |
